天涯海角社区

Accounts Payable

Accounts Payable processes payments to suppliers and other outside entities (not students). For payments owed to students, see Student Financial Services or Financial Aid. Accounts Payable handles college expenses and invoices, including supplier payments and employee reimbursements.

To obtain Acrobat for accessing the PDFs on this page, contact ITS.

Job Aids

  • Creating Receipts
  • Creating Returns
  • Spend Authorizations for Reimbursement
  • Expense Reports for Reimbursement
  • Spend Authorizations for Travel
  • Expense Reports for Travel
  • Expense Report for P-Card Transactions

For full instructions including detailed guidelines, procedures, and policies regarding traveling on behalf of 天涯海角社区, consult the SF Travel Manual. Travelers are responsible for adhering to all travel rules, policies, and procedures.

Forms

Important Reminders

Receipts/Invoices

  • Create a receipt in Workday as soon as goods/services are delivered so that payment can be sent promptly. Most payments are due within 30 days (Net 30). Late fees are the responsibility of the department. Repeatedly submitting overdue invoices may be subject to disciplinary action. 
  • However, do not create a receipt for any goods/services that have not been delivered. Creating a receipt indicates that the invoice is ok to pay. Create a partial receipt for partial invoices. Receipt policy is one invoice = one receipt.

Purchase Orders

  • Finance is not notified when shipments are delivered and does not keep track of PO balances. It is your responsibility to track your shipments, know your balances, and submit invoices promptly for payment.
  • You must obtain a purchase order BEFORE making any purchase. The college is not obligated to pay for orders placed without a valid, approved purchase order in place.
  • To increase, decrease, or close a PO, contact Purchasing. Accounts Payable cannot create change orders.

Contact

Location: F-26
Email:accountspayable@sfcollege.edu
Phone: 352-395-5215